CERTUS Port Automation B.V. (hereafter referred as “CERTUS”) complies with the GDPR law. We respect the privacy of our business relationships (customers, suppliers, etc.). CERTUS ensures that all personal information provide is treated confidentially and carefully.
1. Use of personal information
We use the personal customer and supplier / relationship information at fi¬rst instance to dispatch/receive our products, purchase or sales related correspondence and to inform you of new products and relevant actions. We include your information in our customer and supplier database.
You can request, change, or have your data deleted at any time. For this you can contact us by e-mail (firstname.lastname@example.org) or in writing (CERTUS Port Automation B.V., Rietlanden 3 336AN Sliedrecht, The Netherlands). Personal customer information (name, phone number and e-mail address) is also used for marketing activities such as calling for appointments or mailings.
2. Retention period
CERTUS processes and stores your personal information for as long as you are a relationship of ours up to a year after the relationship is broken.
Following these the personal data from the customer or vendor ¬le will be deleted. Sales and purchase related documents that contain your personal data are kept for a maximum of 10 years. Following these the les/documents are destroyed.
For the processing of personal data, CERTUS uses third party services, so-called processors. We do not make your personal information available to third parties, unless you have expressly given permission to do so.
3.1. Collection of personal data when you visit our website
When using the website for information purposes only, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure stability and security:
IP address, date and time of the request, time zone difference to Greenwich Mean Time (GMT), content of the request (specific page), access status/HTTP status code, amount of data transmitted in each case, website from which the request comes, browser, operating system, and its interface, language and version of the browser software.
3.2. Contact via e-mail or contact form
When you contact us by e-mail or via a contact form, the data you provide (your e-mail address, if applicable your name and your telephone number) will be stored by us in order to answer your questions. If we use our contact form to request information that is not required to establish contact, we have always marked it as optional. These details serve us to concretize your inquiry and to improve the processing of your request. This information is provided expressly on a voluntary basis and with your consent. If this involves information on communication channels (e.g. e-mail address, telephone number), you also agree that we may contact you via this communication channel in order to respond to your request. You can of course revoke this consent at any time in the future.
We delete the data arising in this context after the storage is no longer necessary, or limit the processing if statutory retention obligations exist.
You can apply to our company electronically, in particular via e-mail or web forms. We will of course use your details exclusively for processing your application and will not pass them on to third parties. Please note that unencrypted e-mails are not transmitted with access protection.
You can also apply online to our company. Your online application will be forwarded directly to the HR department via an encrypted connection and will of course be treated confidentially. We will of course use your details exclusively for processing your application and will not pass them on to third parties. Further information on data processing within the application procedure can be found in the data protection declaration of our application portal.
If you have applied for a specific position and it has already been filled or if we consider you suitable for another position, we would be happy to forward your application within the company. Please let us know if you do not agree to a forwarding.
Your personal data will be deleted immediately after completion of the application process or after a maximum of 6 months, unless you have expressly given us your consent for a longer storage of your data or a contract has been concluded.
3.4. Registration for participation in events
If you register online for an event organised by us, we process personal data required for the organisation and planning of the event (e.g., company name, first name, surname, e-mail address, etc.). Further information may be available in the form of preferred hotel, arrival day, and departure day, should you wish to obtain overnight accommodation through our pre-booked partner hotels. For this purpose, information about the type of journey is also required in order to provide parking spaces if necessary. Your personal data will be transmitted to the hotels selected by you. We will delete your personal data after the event has taken place. Your personal data will be processed for the fulfilment of the contract.
When you use our website, cookies are stored on your computer. Cookies are small text files that are stored on your hard disk in the browser you use and through which certain information flows to the place that sets the cookie. Cookies cannot run programs or transmit viruses to your computer. They serve to make the Internet offer more user-friendly and effective overall.
This website uses the following types of cookies, the scope and functionality of which are explained below:
3.5.1. Transient cookies
These cookies are automatically deleted when you close your browser. This includes in particular the session cookies. These store a so-called session ID, with which different requests of your browser can be assigned to the common session. This will allow your computer to be recognized when you return to our website. Session cookies are deleted when you log out or close your browser.
3.5..2 Persistent Cookies
These cookies are automatically deleted after a specified period, which may vary depending on the cookie. You can delete cookies at any time in the security settings of your browser.
3.5.33 Flash Cookies
The Flash cookies used are not recorded by your browser, but by your Flash plug-in. We also use HTML5 storage objects that are stored on your mobile device. These objects store the required data independently of your browser and do not have an automatic expiry date. If you do not wish the Flash cookies to be processed, you must install an appropriate add-on, e.g. “Better Privacy” for Mozilla Firefox (https://addons.mozilla.org/de/firefox/addon/betterprivacy/) or the Adobe Flash killer cookie for Google Chrome. You can prevent the use of HTML5 storage objects by using private mode in your browser. We also recommend that you regularly delete your cookies and your browser history manually.
3.5.4. Prevention of cookies
You can configure your browser settings according to your wishes and refuse the acceptance of third party cookies or all cookies, for example. Please note that you may not be able to use all functions of this website.
3.5.5. Legal bases and storage period
The legal bases for possible processing of personal data and their storage duration vary and are described in the following sections.
3.6. Website analysis
For the purpose of analysing and optimizing our websites we use various services, which are described below. For example, we can analyse how many users visit our site, which information is most in demand or how users find the offer. Among other things, we collect data about the website from which a person has accessed a website (so-called referrer), which subpages of the website were accessed or how often and for how long a subpage was viewed. This helps us to design and improve our offers in a user-friendly way. The data collected is not used to personally identify individual users. Anonymous or at most pseudonymous data is collected.
3.6.1 Google Analytics
This website uses Google Analytics, a web analysis service of Google Inc, (1600 Amphitheatre Parkway Mountain View, CA 94043, USA). The use includes the Universal Analytics mode. This makes it possible to assign data, sessions and interactions across multiple devices to a pseudonymous user ID and thus analyse a user’s activities across devices.
We use YouTube for the integration of videos. YouTube is operated by YouTube LLC, headquartered at 901 Cherry Avenue, San Bruno, CA 94066, USA. YouTube is represented by Google Inc. based at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
On some of our websites we use plugins from YouTube. When you access the websites on our website that are provided with such a plugin – for example our media library – a connection to the YouTube servers is established and the plugin is displayed. This transmits to the YouTube server which of our Internet pages you have visited. If you are logged in as a YouTube member, YouTube assigns this information to your personal user account. When using the plugin, e.g. clicking the start button of a video, this information is also assigned to your user account.
You can prevent this assignment by logging out of your YouTube account and other user accounts of YouTube LLC and Google Inc. and deleting the corresponding cookies of the companies before using our website.
Further information on data processing and privacy protection by YouTube (Google) can be found at www.google.de/intl/de/policies/privacy/.
3.8.1. Google AdWords
In order to draw attention to our services, we place Google Adwords ads and use Google Conversion Tracking for the purpose of personalized, interest- and location-related online advertising. The option to anonymize IP addresses is controlled by the Google Tag Manager via an internal setting that is not visible in the source of this page. This internal setting is set so that the anonymization of the IP addresses required by the Federal Data Protection Act is achieved.
Ads appear after searches on Google Network web pages. We have the possibility to combine our ads with certain search terms. Cookies enable us to serve ads based on a user’s previous visits to our website.
When you click on an ad, Google sets a cookie on your computer. Further information on the cookie technology used can also be found in Google’s notes on website statistics and in the data protection regulations.
With the help of this technology, Google and we as customers receive information that a user has clicked on an ad and has been redirected to our websites. The information obtained in this way is used exclusively for statistical evaluation for ad optimization. We do not receive any information that personally identifies visitors. The statistics provided to us by Google include the total number of users who clicked on one of our ads and, if applicable, whether they were forwarded to a page of our website with a conversion tag. On the basis of these statistics we can trace the search terms for which our advertisement was clicked particularly often and which advertisements lead to contact by the user via the contact form.
If you do not wish to do so, you can prevent the storage of the cookies required for these technologies, for example via the settings of your browser. In this case, your visit is not included in the user statistics.
However, we and Google continue to receive statistical information on how many users visited this page and when. If you do not want to be included in these statistics either, you can prevent this by using additional programs for your browser (for example, the Ghostery add-on).
3.8.2. LinkedIn Conversion Tracking
On our website we use the analysis and conversion tracking technology of the LinkedIn platform. With the aforementioned LinkedIn technology, you can see more relevant advertising based on your interests.
The website operator has a legitimate interest in analysing user behaviour in order to optimize both its website and advertising efforts.
LinkedIn also provides us with aggregated and anonymous reports of ad activity and information about how you interact with our website. Further information on data protection at LinkedIn can be found here: https://www.linkedin.com/legal/privacy-policy#choices-oblig.
You can object to the analysis of your usage behaviour by LinkedIn and the display of interest-based recommendations (“Opt-Out”); click on the field “Reject on LinkedIn” (for LinkedIn members) or “Reject” (for other users) under the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.
3.9. Data transmission
A transfer of your data to third parties does not take place, unless we are legally obliged to do so, or the transfer of data is necessary for the execution of the contractual relationship, or you have previously expressly consented to the transfer of your data.
External service providers and partner companies such as online payment providers or the shipping company commissioned with the delivery will only receive your data if this is necessary to process your order. In these cases, however, the scope of the transmitted data is limited to the required minimum. As far as our service providers come into contact with your personal data, we ensure within the scope of the order that these comply with the regulations of the data protection laws in the same way. Please also note the respective data protection information of the providers. The respective service provider is responsible for the content of external services, whereby we check the compliance of the services with the legal requirements within the scope of reasonableness.
It is important to us to process your data within the EU/EEA. However, we may use service providers who process data outside the EU/EEA. In these cases, we ensure that an appropriate level of data protection is established at the recipient prior to the transfer of your personal data. This means that a data protection level comparable to the standards within the EU is achieved via EU standard contracts or an adequacy decision, such as the EU Privacy Shield.